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1

[TO BE PUBLISHED IN THE GAZETTE OF INDIA, EXTRAORDINARY, PART

SECTION

II,3, SUBSECTION (i)]

MINISTRY OF CORPORATE AFFAIRS

Notification

New Delhi dated the 7

G.S.R. 872 (E).

read with clause (d) of sub

1956), and in supersession of the Cost Accounting Records (Sugar) amended Rules, 1997

vide G.S.R. 388(E), dated the 15

Alcohol) Rules, 1997 vide G.S.R. 532(E), dated the 17

respects things done or omitted to be done before such supersession, the Central

Government hereby makes the following rules, namely:

th, Dec, 2011In exercise of the powers conferred by subsection (1) of section 642,section (1) of section 209 of the Companies Act, 1956 (1 ofth July, 1997 and Cost Accounting Records (Industrialth September, 1997, except as

1.

Records (Sugar Industry) Rules, 2011.

(2) They shall come into force on the date of their publication in the Official Gazette.

2.

Short Title and Commencement, – (1) These rules may be called the Cost AccountingDefinitions and Interpretations, – In these rules, unless otherwise requires,‐‐‐

(a) “Act” means the Companies Act, 1956 (1 of 1956);

(b)

signed by a cost accountant in the specified form of compliance report;

(c) “Cost Accountant” for the purpose of these rules means

defined in clause (b) of sub

Accountants Act, 1959 (23 of 1959) and who is either a permanent employee

of the company or holds a valid certificate of practice under sub

section 6 and who is deemed to be in practice under sub

2 of that Act and includes a firm of cost accountants;

“compliance report” means the compliance report duly authenticated anda cost accountant assection (1) of section 2 of the Cost and Workssection (1) ofsection (2) of section

(d) “Cost Accounting Standards” means the standards of cost accounting, issued

by the Institute;

(e) “cost records” means books of account relating to utilisation of materials,

labour and other items of cost as applicable to the production, processing,

manufacturing or mining activities of the company;

(f) “Form

and other documents with the Central Government in the electronic mode;

(g) “Form

the compliance report;

A” means the form specified in these rules for filing compliance reportB” means the form of the compliance report and includes Annexure to

2

(h) “Generally Accepted Cost Accounting Principles” means the principles of cost

accounting issued by the Institute;

(i) “Institute” means the Institute of Cost and Works Accountants of India

constituted under the Cost and Works Accountants Act, 1959 (23 of 1959);

(j) “product” means any tangible or intangible good, material, substance, article,

idea, know

human, mechanical, industrial, chemical, or natural act, process, procedure,

function, operation, technique, or treatment and is intended for use,

consumption, sale, transport, store, delivery or disposal;

(k) “product group” in relation to tangible products means a group of

homogenous and alike products, produced from same raw materials and by

using similar or same production process, having similar physical or chemical

characteristics and common unit of measurement, and having same or similar

usage or application; and in relation to intangible products means a group of

homogenous and alike products or services, produced by using similar or same

process or inputs, having similar characteristics and common unit of

measurement, and having same or similar usage or application;

(l) “sugar activities” means the activities relating to the production, processing, or

manufacturing of any form or grade of sugar, molasses, or alcohol (including

ethyl alcohol, rectified spirit, absolute alcohol, denatured alcohol, power

alcohol, or solvent blends etc. but excluding potable alcohol) by using any raw

materials, and includes the meaning assigned to them under Chapter 17 or

Chapter 22 of the Central Excise Tariff Act, 1985 (5 of 1986) or of the Customs

Tariff Act, 1975 (51 of 1975), and further includes the intermediate products

and articles or allied products thereof;

(m) “turnover” means total turnover made by the company from the sale or supply

of all products or services during the financial year and it includes any turnover

from job work or loan license operations and the subsidies or grants or

incentives received but does not include any non

(n) all other words and expressions used in these rules but not defined, and

defined in the Act and rules made under clause (d) of sub

209 of the Act shall have the same meanings as assigned to them in the Act or

rules, as the case may be.

3.

as defined under section 591 of the Act, which is engaged in the production,

processing, or manufacturing of sugar activities and wherein, the aggregate value of

net worth as on the last date of the immediately preceding financial year exceeds five

crores of rupees; or wherein the aggregate value of the turnover made by the

company from sale or supply of all products or activities during the immediately

preceding financial year exceeds twenty crores of rupees; or wherein the company’s

how, method, information, object, service, etc. that is the result ofoperational income;section (1) of sectionApplication, – These rules shall apply to every company, including a foreign company

3

equity or debt securities are listed or are in the process of listing on any stock

exchange, whether in India or outside India:

Provided that these rules shall not apply to a body corporate governed by any

special Act.

4.

units and branches thereof shall, in respect of each of its financial year commencing

on or after the date of this notification, keep cost records and the books of account

so maintained shall contain, inter

mentioned in the Schedule annexed to these rules.

(2) The cost records referred to in sub

such manner so as to make it possible to calculate per unit cost of production

or cost of operations, cost of sales and margin for each of its products and

activities for every financial year on monthly or quarterly or half

annual basis.

(3) The cost records shall be maintained in accordance with the generally

accepted cost accounting principles and cost accounting standards issued by

the Institute; to the extent these are found to be relevant and applicable and

the variations, if any, shall be clearly indicated and explained.

(4) The cost records shall be maintained in such manner so as to enable the

company to exercise, as far as possible, control over the various operations

and costs with a view to achieve optimum economies in utilization of

resources and these records shall also provide necessary data which is

required to be furnished under these rules.

(5) All such cost records and cost statements, maintained under these rules shall

be reconciled with the audited financial statements for the financial year

specifically indicating expenses or incomes not considered in the cost records

or statements so as to ensure accuracy and to reconcile the profit of all

product groups with the overall profit of the company and the variations, if

any, shall be clearly indicated and explained.

(6) All such cost records, cost statements and reconciliation statements,

maintained under these rules,

financial years immediately preceding a financial year or where the company

had been in existence for a period less than eight years, in respect of all the

preceding years shall be kept in good order.

Maintenance of records, – (1) Every company to which these rules apply, including allalia, the particulars specified in Proformae A to Irule (1) shall be kept on regular basis inyearly orrelating to a period of not less than eight

(7) Every person, referred to in sub

Companies Act, 1956 (1 of 1956), shall take all reasonable steps to secure

compliance by the company with the provisions of these rules in the same

manner as he is liable to maintain accounts required under sub

section 209 of the said Act.

section (6) and (7) of section 209 of thesection (1) of

4

5.

submit a compliance report, in respect of each of its financial year commencing on or

after the date of this notification, duly certified by a Cost Accountant, along with the

Annexure to the Central Government, in the specified form.

6.

compliance report referred to in rule 5 to the Central Government within a period of

one hundred and eighty

the compliance report relates.

7.

compliance report shall be approved by the Board of Directors and certified by the

Cost Accountant before submitting the same to the Central Government by the

company.

8.

provisions of these rules, he shall be punishable with fine, which may extend to five

thousand rupees.

(2) For contravention of these rules,

Form of the Compliance Report, – Every company to which these rules apply shallTime limit for submission of Compliance Report, – Every company shall submit thedays from the close of the company’s financial year to whichAuthentication of Annexure to the Compliance Report, – The Annexure to thePenalties, – (1) If default is made by the Cost Accountant in complying with the

(a) the company shall be punishable as provided under sub

section 642 of the Act; and

(b) every officer thereof who is in default, including the persons referred to in

sub

under sub

1956).

9.

1997 and Cost Accounting Records (Industrial Alcohol) Rules, 1997, shall not in any

way affect

section (2) ofsection (6) of section 209 of the Act, shall be punishable as providedsections (5) and (7) of section 209 of Companies Act, 1956 (1 ofSavings, – The supersession of the Cost Accounting Records (Sugar) amended Rules,

(a) any right, obligation or liabilities acquired, accrued or incurred

thereunder;

(b) any penalty, forfeiture or punishment incurred in respect of any

contravention committed thereunder; and

(c) any investigation, legal proceeding or remedy in respect of any such right,

privilege, obligation, liability, penalty, forfeiture or punishment as

aforesaid, and; any such investigation, legal proceeding or remedy may be

instituted, continued or enforced and any such penalty, forfeiture or

punishment may be imposed as if those rules had not been superseded.

5

FORM

documents with the Central Government

[Pursuant to section 209(1)(d), 600(3)(b) of the Companies Act, 1956 and rule 2 of the Cost Accounting

Records (Sugar Industry) Rules, 2011]

PART I

Note: All fields marked in * are to be mandatorily filled.

A Form for filing Compliance Report and otherGENERAL INFORMATION

1 (a) *Corporate identity number (CIN) or

foreign company registration number of

the company

Pre

Fill

(b) Global location number (GLN) of

company

2 (a) *Name of the company

(b) *Address of the registered office or of

the principal place of business in India

of the company

(c) *E

3 (a) *Financial year covered by the

compliance report

From

(DD/MM/YYYY)

To (DD/MM/YYYY)

(b) *Date of Board of directors’ meeting in which annexure

to the compliance report was approved

(DD/MM/YYYY)

4.

mail Address of the companyDetails of the cost accountant

(a) *Category of the cost accountant Individual Cost accountant’s

firm

(b) In case of individual, whether the cost accountant

is in permanent employment of the company or in

practice

In Employment In Practice

(c) *Name of the cost accountant or the

cost accountant’s firm who has certified

the cost records of the company

(d) *Income tax permanent account number of the cost accountant or the cost

accountant’s firm

6

(e) *Membership number of cost accountant or cost accountant’s firm’s

registration number

(f) Address of the cost accountant or cost accountant’s firm

(i) Line I

Line II

(ii) City

(iii) State

(iv) Country

(v) Pin Code

(g) *E

cost accountant’s firm

5.

mail ID of the cost accountant or*Quantitative Information

Sno. Name of the Product or Service Group Unit Annual Net Sales

Production

(Quantity)

(Quantity) (Value in

Rupees)

A Produced or Manufactured Product

1.

2.

3. etc.

B Services Groups

1.

2.

3. etc.

C Trading Activities (Product Group

1.

2.

3. etc.

D Other Income

Total Income as per Financial Accounts

wise)

PART

Attachments:

II

1

Compliance report as per the Cost Accounting Records

(Sugar Industry) Rules, 2011

Attach

2 Optional attachments(s) – if any

Attach

List of attachments

7

Remove attachment

Verification:

To the best of my knowledge and belief, the information given in this form and its attachments is correct

and complete.

I have been authorised by the Board of directors’

resolution number

dated

(DD/MM/YYYY)

to sign and submit this form.

I am authorised to sign and submit this form.

To be digitally signed by:

Managing Director or director or manager or secretary (in case of an Indian company)

or an authorised representative (in case of a foreign

company)

Digital

Signatures

*Designation

*Director identification number of the director or Managing Director; or Income

of the manager or of authorised representative; or Membership number, if applicable or

income

may quote his/her income

Director of the company

Digital

Signatures

Director identification number of the director

tax PANtax PAN of the secretary (secretary of a company who is not a member of ICSItax PAN)

Modify Check Form Pre

This e

on the basis of statement of correctness given by the filing company

scrutiny Submitform has been taken on file maintained by the Central Government through electronic mode and

FORM

B

FORM OF COMPLIANCE REPORT

[See rule 2, and rule 5]

8

I or We ........................................... being in permanent employment of the company or in

practice, and having been appointed as cost accountant under Rule 5 of the Cost Accounting

Records (Sugar Industry) Rules, 2011 of …...........................................................

the company)

office address of the company)

books of account prescribed under clause (d) of sub

other relevant records for the period/year .............................

certify as under:

1 I or We have or have not obtained all the information and explanations, which to the best of

my or our knowledge and belief were necessary for the purpose of this compliance report.

2 In my or our opinion, proper cost records, as per the Cost Accounting Records (Sugar Industry)

Rules, 2011 prescribed under clause (d) of sub

1956, have or have not been maintained by the company so as to give a true and fair view of

the cost of production or operation, cost of sales and margin of all the products and activities

of the company.

3 Detailed unit

respect of the product groups or activities are or are not kept in the company.

4 In my or our opinion, the said books and records give or do not give the information required

by the Companies Act, 1956 in the manner so required.

5 In my or our opinion, the said books and records are or are not in conformity with the

generally accepted cost accounting principles and cost accounting standards issued by The

Institute of Cost and Works Accountants of India, to the extent these are found to be relevant

and applicable.

Dated: this ____ day of _________ 20__ at _________________ (

signing this report

SIGNATURE AND SEAL OF THE COST ACCOUNTANT (S)

MEMBERSHIP NUMBER (S)

NOTES:

(i) Delete words not applicable.

(ii) If as a result of the examination of the books of account, the cost accountant desires to

point out any material deficiency or give a qualified report, he shall indicate the same

against the relevant para.

(iii) Briefly give your observations and suggestions, if any, relevant to the maintenance of cost

accounting records by the company.

(mention name ofhaving its registered office at ..................................................... (mention registered(hereinafter referred to as the company), have examined thesection (1) of section 209 of the said Act, and(mention the financial year) andsection (1) of section 209 of the Companies Act,wise and product or activitywise cost statements and schedules thereto inmention name of place of)

9

(iv) Cost accountant may use separate sheet(s) for (ii) and (iii) above, if required.

ANNEXURE TO THE COMPLIANCE REPORT

[See rule 2 and rule 5]

1. GENERAL:

a) Name of the company:

b) Registered office address:

c) Financial year to which the Compliance Report relates.

2. QUANTITATIVE INFORMATION:

Sno. Name of the Product or Service Net Sales

Group

Unit Annual

Production

(Qty.)

(Qty.) (Value in

Rupees)

A Produced or Manufactured Product

Groups

1.

2.

3. etc.

B Services Groups

1.

2.

3. etc.

C Trading Activities (Product Groupwise)

1.

2.

3. etc.

D Other Income

Total Income as per Financial Accounts

3. RECONCILIATION STATEMENT:

Net Margin (Profit or Loss) as per Cost Accounts (In Rupees)

A. From Produced or Manufactured Product Groups

B. From Services Groups

C. From Trading Activities

Total as per Cost Accounts

Add: Incomes not considered in Cost Accounts (if any)

Less: Expenses not considered in Cost Accounts (if any)

Add/Less: Difference in Stock Valuation

10

Profit or (Loss) as per Financial Accounts

NOTES:

(i) For produced or manufactured product groups, use the nomenclature as used in the

Central Excise Act or Rules, as applicable.

(ii) For services groups, use the nomenclature as used in the Finance Act or Central

Service Tax Rules, as applicable.

SIGNATURE

NAME

COST ACCOUNTANT (S)

MEMBERSHIP NUMBER (S)

SEAL

DATE

"SCHEDULE”

[See rule 4]

PROFORMA `A’

Statement showing Cost of Utilities like Water or Steam or Power etc.

Name of the Company

Name and address of the Factory or Unit

Short Name and Code No. allotted by Directorate of Sugar

Name of the Utility

For the Period/Year

A Quantitative Information

Sno. Particulars Unit Current Year Previous Year

1 Installed Capacity

2 Quantity Produced

3 Capacity Utilization (%)

4 Quantity Re

5 Quantity Purchased, if any

6 Self Consumption including losses (to be specified)

7 Net Units Available

circulated

B. Cost Information:

Sno. Particulars Quantity Rate per Cost per Unit

unit

Amount

Current

Year

Previous

Year

Unit Rs. Rs. Rs. Rs.

1 Materials Consumed (specify)

11

Sno. Particulars Quantity Rate per Cost per Unit

unit

Amount

Current

Year

Previous

Year

Unit Rs. Rs. Rs. Rs.

Indigenous

Imported

Self Manufactured or Produced

2. Process Materials/ Chemicals (specify)

3. Utilities (specify):

4. Direct Employees Cost

5. Direct Expenses (specify)

6. Consumable Stores and Spares

7. Repairs and Maintenance

8. Depreciation

9. Lease Rent, if any

10. Other Overheads

11. Sub

12. Less: Credit, if any

total (1 to10)

13. Total cost (11

Apportionment: (cost centre

12)wise)

1. Cost Centre 1

2. Cost Centre 2

3. Cost Centre 3

Total

PROFORMA ‘B’

Statement showing Cost of Sugarcane or Beet etc for Production of Sugar

Name of the Company

Name and address of the Factory or Unit

Short Name and Code No. allotted by Directorate of Sugar

Name of the Raw Material

For the Period/Year

A. Quantitative Information:

Quantities (MT) Percentage of Loss in terms

of purchased Quantity

Sno. Particulars

Purchased Received Loss or

Driage if any

1. Material Received (specify)

a) Own Farm

b) Received at Gate

c) Received at other location

d) Total (a) to (c)

12

B. Cost Information:

Sno.

Particulars Quantity

MT

Rate

(Rupees)

Amount

(Rupees)

1. Sugarcane, Beet, etc. Cost

a) Purchased at Fair and Remunerative Price(FRP)

b) Purchased at State Advised Price (SAP)

c) Purchased at any other rate

(d)Transferred from Own Farm

Total (a+b+c+d)

2. Cane Development Expenses

3. Cane Harvesting Charges

4. Cane Transportation Charges

5. Commission Paid

6. Expenditure at Cane Collection Centre

a) Direct Employees Cost

b) Direct Expenses (specify)

c) Consumable Stores & Spares

d) Repairs and Maintenance

Total (a+b+c+d)

7. Loading and Unloading Charges

8. Taxes and Levies

a) Cane Cess

b) Purchase Tax

c) Octroi

d) Other Levies (specify)

e) Total (a+b+c+d)

9. Stock adjustment ,if any

a) Add: Opening Stock of Cane

b) Less: Closing Stock of Cane

10. Cost of Material (specify)

PROFORMA ‘C’

Statement showing Cost of Sugar Produced and Sold

Name of the Company

Name and address of the Factory or Unit

Short Name and Code No. allotted by Directorate of Sugar

Name of the Raw Material

For the Period/Year

A. Quantitative information:

13

Sno. Particulars Unit Current Year Previous Year

1 Crushing Capacity Per day

2 Quantity of Material Crushed or Processed

3 Duration of Crushing or Processing Season

From……………………

To…………………..……

No. of days……………..

4 Average Sugar Content (% in cane)

5 Average Recovery of Sugar (% in cane)

6 Quantity of Sugar Produced

7 Quantity of Sugar Captively Consumed

8 Quantity of Sugar Sold

a) At Levy or Controlled Price

b) At Rate for Free Sale

B

Sno. Particulars Quantity Cost per MT (Rupees)

Unit

Rate

(Rupees)

Amount

(Rupees) Current

Year

Previous

Year

. Cost Information:

1. Materials Consumed

a) Sugarcane or Beet or Raw sugar

(indigenous or imported)

b) Lime

c) Sulphur

d) Others (specify)

e) Total (a+b+c+d)

2. Utilities(specify)

3. Direct Employees Cost

a) Seasonal

b) Off seasonal

c) Retainer allowance

4. Direct Expenses

5. Consumable Stores and Spares

6. Repairs and Maintenance

7. Quality Control Expenses

8. Effluent Control Treatment

9. Research and Development

10. Technical Assistance and Know

Fee or Royalty, if any

11. Depreciation or Amortization

12. Other Production Overheads

13. Total (1 to 12)

14.

Add: Opening Stock

Less: Closing Stock

15. Less Credits for by product or wastages

or recoveries:

a) Molasses:

(i) For Internal Consumption

(ii) Sales

howinProcessinProcess

14

Sno. Particulars Quantity Cost per MT (Rupees)

Unit

Rate

(Rupees)

Amount

(Rupees) Current

Year

Previous

Year

b) Bagasse

(i) For Captive Consumption

(ii) Sales

c) Other Recoveries (specify)

16. Cost of Naked Sugar Produced

17. Packing Cost

a) Bags

b) HDPE or Poly Bags

c) Other packing cost

Total Packing Cost

18. Add: Opening Stock – Finished Goods

Less: Closing Stock – Finished Goods

19. Finished Goods Purchased, if any

20. Total Cost (16 to 19)

21. Less: Cost of Packed Sugar Transferred

for Captive or Self Consumption

22. Administrative Overheads

23. Selling & Distribution Overheads

a) Freight and Transport charges

b) Commission to Selling Agents

c) Loading and unloading charges

d) Others

Total (a) to (d)

24. Interest and Financing Charges

25. Cost of Sales

26. Sales Realisation

a) At levy or control price

i) Gunny Bags

ii) HDPE or poly bags

b) At rates for free sales

c) Total

27. Less Excise Duty and other Statutory

Levies

28. Net Sales Realization(26

29. Margin (28

27)25)

PROFORMA ‘D’

Statement showing Cost of Molasses transferred or procured and consumed for use in

the manufacture of Alcohol

Name of the Company

Name and address of the Factory or Unit

Short Name and Code No. allotted by Directorate of Sugar

Name of the Product Consumed for Alcohol Manufacture

15

For the Period/Year

A. Cost Information:

Sno. Particulars Quantity Cost Per MT (Rupees

Unit

Rate

Rupees

Amount

Rupees Current

Year

Previous

Year

1(a) Molasses Transferred from Own Sugar

Factory, if any (Proforma C)

(b) Purchases (specify grade wise)

2. Transport and Handling Charges

3. Excise Duty, if any, on Molasses

(a) Transfer from Own Sugar Factory

(b) Purchased Molasses

4. Other Expenses including Taxes, Fees

(specify)

5. Less: Losses

a) Transit Losses

b) Storage Losses, if any

c) Other Losses (specify)

d) Total (a to c)

6. (a) Add: Opening Stock

(b) Less: Closing Stock

7. Consumption transferred to Proforma F

PROFORMA ‘E’

Statement showing Cost of various processing operations for Alcohol and their

apportionment

Name of the Company

Name and address of the Factory or Unit

Short Name and Code No. allotted by Directorate of Sugar

Name of the Product

For the Period/Year

A. Quantitative Information

Sno. Particulars Unit Current Year Previous Year

1. Installed Capacity

2 Batch Size

3. Number of Batches Produced

4. Quantity of Molasses Processed

5. (a) Alcohol Produced (specify alcohol content ___ %) K.Ltrs

(b) Alcohol Produced in terms of 100% Alcohol K.Ltrs

6. Quantity used for Captive Consumption

7. Quantity Transferred to Sales

8. Total Sugar % in Molasses

9. Total Fermentable Sugar % in Molasses

16

10 Actual Recovery of Alcohol

11. Fermentation Efficiency %

12 Distillation Efficiency %

13. Blending Efficiency

14. Overall Efficiency

B. Cost information process wise:

Sno. Particulars Processing Centres Total

Unit Fermenta

tion

Distillatio

n

Blending Others

(specify)

B. 1.

Batch Size

2. No. of Batches

3. Quantity Processed

4. Processing Hours

C.

Processing Cost

1. Process Chemicals or Operating

Supplies (if any, specify)

2. Utilities (specify)

3. Direct Employees Cost

4. Direct Expenses

5. Consumable Stores and Spares

6. Repairs and Maintenance

7. Quality Control Expenses

8. Depreciation

9. Other Overheads

10 Total

11 Add :Opening Work

Less: Closing Work

12. Total

inProcessin Process

D. Distribution of Processing cost to Basis Qty Amount

Types of Alcohol Produced:

a)

b)

c) etc.

PROFORMA ‘F’

Statement showing the cost of production or cost of sales of Industrial Alcohol

Name of the Company

Name and address of the Factory or Unit

Short Name and Code No. allotted by Directorate of Sugar

Name of the Product or Type

For the Period/Year

A. Quantitative Information:

Sno. Particulars Unit Current Year Previous Year

1. Installed Capacity

2 Batch Size

17

3. No. of Batches Produced

4. Quantity of Molasses Processed

5. (a) Alcohol Produced (specify alcohol content ___%) K. Ltrs

(b) Alcohol Produced in terms of 100% Alcohol K. Ltrs

6. Quantitative used for Captive Consumption

7. Quantity transferred to Sales

8. Total Sugar % in Molasses

9. Total Fermentable Sugar % in Molasses

10 Actual Recovery of Alcohol

11. Fermentation Efficiency %

12 Distillation Efficiency %

13. Blending Efficiency

14. Overall Efficiency

B

Sno. Particulars Quantity Cost per MT (Rupees)

Unit

Rate

Rs./Unit

Amount

Rs. Current

Year

Previous

Year

. Cost Information:

1. Materials Consumed

Molasses

a) Indigenous

b) Imported

c) Others (specify)

d) Sub total

2. Process Materials/Chemicals

a) Sulphuric Acid

b) Caustic Soda

c) Ammonium Sulphate

d) Urea

e) Yeast

f) Others, if any

3. Processing Cost

a) Fermentation

b) Distillation

c) Blending

d) Others (specify)

e) Total Processing cost

4. Testing Expenses

5. Quality Control Expenses

6. Research and Development expenses

7. Technical Assistance and Know

or Royalty, if any

8. Depreciation or Amortization

9 Other Production Overheads

10 Total (1 to 8)

11. Add: Opening Stock

Less: Closing Stock

12. Less Credits (from wastages and by

products) or Recoveries, if any (specify

item wise)

how FeeinProcessinProcess

18

Sno. Particulars Quantity Cost per MT (Rupees)

Unit

Rate

Rs./Unit

Amount

Rs. Current

Year

Previous

Year

13 Cost of Production

14. Add: Opening Stock – Finished Goods

Less: Closing Stock – Finished Goods

15

Packing Cost

a) Materials

b) Others (specify)

16. Cost of Production

(a) Packed Quantity

(b) Unpacked Quantity

17 Add: Opening Stock – Packed

Less: Closing Stock – Packed

18. Finished Goods Purchased, if any

19. Total cost of Packed Goods

20. Administrative Overheads

21. Selling and Distribution Overheads

(a) Employee Cost

(b) Freight and Transport Charges

(c) Commission to Selling Agents

(d) Royalty on Sales, if any

(e) Others(specify)

(f) Total ((a) to (e)

22 Interest and Financing Charges

23 Cost of Sales

24 Sales Realisation

25 Less Excise Duty and other Statutory

Levies

26 Net Sales Realization (25

27 Margin (27

28 Sales Realization from customers

(a) Sales Price

(b) Less Dealer’s margin

(c) Net

29 Retention price as fixed by the

Government (specify the period for

which relevant)

30 Product Subsidy from Government

26)24)

19

PROFORMA ‘G’

Statement showing Activity

wise Capital Cost of Plant and Machinery or Equipment etc relating to Sugar or Alcohol and other activities

Name of the company:

Name and address of the Factory or Unit

Short Name and Code No. allotted by Directorate of Sugar

For the Period/Year

(Amount in Rupees)

Sno. Particulars Gross Block Depreciation Net Block

Cost as at

beginning of

the year

Additions /

Transfers

during the

year

Deductions /

Transfer

during the

year

Total Cost at

the end of

the year

As at

beginning of

the year

For the year On

deductions

during the

year

Total at the

end of the

yea

As at

beginning of

the year

As at the end

of the year

A. Sugar (specify)

1.

etc

B. Alcohol Activity (specify)

1.

etc

C. Others (specify)

1.

etc

D. Packing

1.

etc

E. Utilities (specify)

F. Common (Production or Administrative or Marketing Overheads

1.

2.

H. Grand Total (A to F)

20

PROFORMA ‘H’

Statement showing Allocation and Apportionment of Total Expenses and Income of the Company

Name of the company:

Name and address of the Factory or Unit

Short Name and Code No. allotted by Directorate of Sugar

For the Period/Year

(Amount in Rupees)

Sno. Particulars Total

Expenses

as per

Audited

Financial

Accounts

Total as per

Annual

Accounts of

sugar Units

Total as per

Annual

Accounts of

Alcohol

Units

Other

Activities

Utilities

(separately

for each)

Factory

Overheads

Administration

Overheads

Marketing

or Selling

and

Distribution

Other cost

centres

(specify)

Non Cost

Expenses

1. Direct Materials (specify)

2. Process Materials (specify)

3. Chemicals (specify)

4.

Power and Fuel

a) Fuel

b) Own Production

5.

Employee Benefits:

a) Salaries, Wages, Bonus Etc.

b) Contr. to Provident and Other Funds

c) Staff Welfare Expenses

6. Consumable Stores and Spares

7.

Repairs and Maintenance

a) Plant and Machinery

b) Buildings

c) Others

8. Other Direct Expenses (specify)

9. Rent

21

Sno. Particulars Total

Expenses

as per

Audited

Financial

Accounts

Total as per

Annual

Accounts of

sugar Units

Total as per

Annual

Accounts of

Alcohol

Units

Other

Activities

Utilities

(separately

for each)

Factory

Overheads

Administration

Overheads

Marketing

or Selling

and

Distribution

Other cost

centres

(specify)

Non Cost

Expenses

10. Insurance

11. Rates and Taxes

12. Payment To Auditors

13. Travelling and Conveyance

14. Communication Expenses

15. Printing and Stationery

16. Bank Charges

17. Sales Promotion Expenses

18. Packing Materials

19. Handling Expenses

20. Miscellaneous Expenses

21. Transportation Charges

22. Quality Control

23. Royalty or Technical Know

24. Technical Assistant Fees

25. Other Statutory Levies

26. Cess

27. Lease Rent

28. Research and Development

30. Packing Expenses

31. Borrowing Charges

32. Loss on Assets Sold, Lost or Written Off

33. Exchange Rate Fluctuations

34. Provision For Doubtful Debts, Advances,

Claims and Obsolescence

how

22

Sno. Particulars Total

Expenses

as per

Audited

Financial

Accounts

Total as per

Annual

Accounts of

sugar Units

Total as per

Annual

Accounts of

Alcohol

Units

Other

Activities

Utilities

(separately

for each)

Factory

Overheads

Administration

Overheads

Marketing

or Selling

and

Distribution

Other cost

centres

(specify)

Non Cost

Expenses

35. Provision for Contingencies

36. Depreciation or Depletion

37. Total Expenses

38. Adjustment of Opening and Closing

Work in Progress

39. Less, Credit for Recoveries

40. Less, Self Consumption, if any,

41. Adjustment of Opening and Closing

Finished Goods

42.

Total Cost excluding Excise Duty

43. Excise Duty

44.

Total Cost including Excise Duty

45.

Duty

Total Sales Realization including Excise

46. Add: Export Benefit, if any

47.

Profit as per Profit and Loss Account

23

PROFORMA ‘H

Statement showing Apportionment of Overheads

1’

Name of the Company

Name and address of the Factory or Unit

Short Name and Code No. allotted by Directorate of Sugar

For the Period/Year

Factory

Overheads

Administration

Overheads

Marketing or

Selling and

Distribution

Other

Overheads

(specify

Cost Centres

Rs. Rs. Rs. Rs.

Utilities (specify)

Production Cost Centres (specify)

1.

2.

3.

4.

Others (specify)

Total (as per Proforma H)

PROFORMA ‘I’

Statement of Profit Reconciliation (for the company as a whole)

Name of the Company

Short Name and Code No. allotted by Directorate of Sugar

For the Period/Year

Sno. Particulars Current Year

(Rs)

Previous Year

(Rs)

1 Profit or Loss as per Cost Accounting Records

a) For the audited product groups

b) For the un

2 Add: Incomes not considered in cost accounts:

(a) Specify

(b)

(c)

(d)

3 Less: Expenses not considered in cost accounts:

(a) Specify

(b)

(c)

audited product groups

24

Sno. Particulars Current Year

(Rs)

Previous Year

(Rs)

(d)

4 Add: Overvaluation of Closing Stock in Financial Accounts

5 Add: Undervaluation of Opening Stock in Financial Accounts

6 Less: Undervaluation of Closing Stock in Financial Accounts

7 Less: Overvaluation of Opening Stock in Financial Accounts

8 Adjustments for others, if any (specify

9 Profit or Loss as per Financial Accounts

NOTES:

1 Separate cost statement shall be prepared for each utility or product or type or

activity group by using the relevant proforma.

2 Separate cost statements shall be prepared in respect of products exported

wherein expenses incurred on exports and incentive earned thereon shall also be

indicated.

2 The items of cost shown in the Proforma are indicative and the same shall be

reflected keeping in mind materiality of each items of cost in the product and

activity group.

3 In case the company follows a pre

above cost statement should reflect figures at actual after adjustment of variances

if any.

4 Details of interest charges relating to loans received at concessional rate from

Sugar Development Fund or Other Funds shall be indicated separately for each

loan indicating the period of repayment in a separate statement.

5 All items of income and expenditures in the Proforma ‘H’, ‘H

reconciled with the financial account for the relevant period or year.

[F. No. 52/7/CAB

B.B.GOYAL

Adviser (Cost)

determined or standard costing system, theI’ and ‘I’ shall be2011]